| Role | Call Time | Notes |
|---|---|---|
| Back of House, Front of House, Runners | 5:30 PM | Arrive at venue, set up |
| Photo & Video | 6:30 PM | Capture pre-event and event moments |
| Time | Activity |
|---|---|
| 6:15 PM | Space ready |
| 6:30 PM | Team final briefing (all food warmed up, cooked, baked, and plating set) |
| 7:00 PM | Guests begin arriving |
| 7:30 PM | Guests seated |
| Time | Duration | Activity | Notes | PIC |
|---|---|---|---|---|
| 7:30 PM | 5 mins | Bagus invites guests to sit | Introduction to Just Dinner, logistics (bathroom, flow of dinner). BoH getting appetizers ready. |
Bagus to intro Jackie and Amy.
FoH to pour water, be ready for service | Bagus | | 7:35 PM | 10 mins | Intro | Encourage guest interaction. There’s an activity for the table.
J & A Explain:
All appetizers should be ready. FoH on standby with serving trays. | - family style
Jackie and Amy should focus on light facilitation, table-focused, Bagus and FOH 1 to run apps | Bagus to explain the dish | | 7:50-8:05 PM | 15 mins | Eat Appetizer | BoH cleans up kitchen area, prepares plating for Mains. | | | 8:05-8:15 PM | 10 mins | Clean up Appetizer, SURPRISE: MUSICAL CHAIRS | lol Front of House clears while Back of House plates Mains;
Jackie and Amy is going to ask them to grab their utensils + move seats. | | | 8:15 PM | 5 mins | Serve Mains | Front of House serves while Back of House prepares the next course | Host to explain the dish | | 8:20-8:50 PM | 30 mins | Eat Mains | A + J each take 2 tables, walk them through the questions on the menu. Read the room - if things look awkward and need help, we’ll step in and facilitate with the question of the day. Otherwise, let them chat. | | | 8:50-9:00 PM | 10 mins | Pick up Mains, Group Conversation | Front of House clears while Back of House plates Dessert; A+J ask the group; is there anyone that would like to share their answers to the question of the day or “tell me something about a new friend we’ve made” | | | 9:00 PM | 5 mins | Serve Dessert | Continue group conversation as outlined above | Bagus to explain the dish | | 9:05-9:25 PM | 20 mins | Eat Dessert | Bagus introduces the Team | | | 9:25-9:45 PM | 20 mins | Downtime | Final words, goodbye, encourage people to mix and mingle across tables | Bagus | | 9:45 PM | 30 mins | Table cleared, kitchen cleaned and packed | Guests may stay, but all plates and kitchen need to be cleared | All team encouraged to help | | 10:30 PM | | Hard out | Ensure space is completely clean | |